Job Ads - Conflicts of Interest

Conflicts Governance Manager

HSBC

The GBM RC Conflict Management Office (CMO) Conflicts Framework Manager will be responsible for:

Supporting with the overarching governance of conflicts of interest across the firm, including helping drive the maintenance of the Group Conflicts of Interest Framework and the underlying conflicts registers.
Coordinating and liaising with equivalent counterparts in regional Compliance teams to ensure a consistent, best practice and ‘joined-up’ approach for applying the Conflict Management Framework.
Operating the process for co-ordinating and aggregating conflicts Management Information (MI) across the Group, and supporting the reporting of this information up to the Management Body.
Providing regulatory advice and guidance on conflicts of interest, both via CMO line management and directly to business lines and business line RC teams.
Understanding HSBC values and standards and applying these as part of daily responsibilities.

Impact on the Business

Governance of conflicts of interest

Assist with the governance of conflicts of interest. For example; helping ensure that business lines and functions are identifying, and preventing or managing conflicts of interest in line with the Group Conflicts of Interest Policy and Framework. This includes inputting into conflicts of interest registers.
Support regional RC teams in relation to the governance of conflicts of interest to ensure that there is consistency across the Group in implementing the Group Conflicts of Interest Policy.
Input to the setting of policies and standards in relation to conflicts of interest. For example; assisting RC teams with the development, deployment and continued oversight of a globally consistent conflicts of interest policy and ensuring that all business lines and functions develop and maintain the highest standards through the implementation of business line procedures, and by following both the letter and the spirit of the relevant regulatory requirements.
Support Heads of RC to drive linkage and consistency between conflicts register work and the firm’s Risk and Control Assessment (RCA) work, ensuring that there is appropriate first line processes that allow for information to flow between both frameworks.
Co-ordinate the escalation of conduct issues in relation to conflicts of interest to the Head of Conflicts Management Office.

Management Information (MI)

Liaise with business line RC and businesses to ensure that information on conflicts of interest is received in a timely manner to allow reporting into various Senior Management governance forums.
Conduct checks on the completeness and quality of the information that has been provided by business lines to ensure that a group aggregated view can be created.
Respond to specific queries that are raised on the MI by Senior Management.

Advisory support

Support Heads of RC in the provision of clear, concise, consistent, constructive and customer conscious advice and strategic guidance to GBM RC Teams and business colleagues.
Support and provide advice to the Global Banking and Markets (GBM) team to make sure that as a business any new products and/or services are aligned to the HSBC Conflicts of Interest Framework.
Define recommendations to ensure that exposure to regulatory issues are managed in a practical and effective manner, including defining the appropriate resource requirements to address the needs of the GBM team.

Other

Observe the Group Compliance “Professional Standards and Guidelines for Compliance Officers.
Close liaison with control functions and audit.
Fostering good relations with the regulators

Customers / Stakeholders

Provide support and guidance to Global and Regional Compliance Heads as they deploy RC policies, to ensure consistency in direction and advice/guidance on GBM RC matters.
Negotiate with conflicting key stakeholders to achieve solutions to complex high risk issues.
Liaise with relevant stakeholders within GBM, other Global Business and Functional teams to provide subject matter expertise on all RC matters
Assist with ensuring that appropriate, timely and relevant risk information is provided to Global and Regional Heads of GBM RC, GBM senior management, GBM Risk Management Committee
Establishes and implement global standards and strategic policies to ensure GBM’s exposure to current risks and emerging arising risk is managed appropriately, in a commercially focused and practical manner
Deliver fair outcomes for our customers and ensure own conduct maintains the orderly and transparent operation of financial markets.

Leadership & Teamwork

Establish, develop and maintain effective relationships with stakeholders both inside and outside of RC at a Global and Regional level.
Provide wider support and work collaboratively with all members of the RC functions.
Act collaboratively with GBM and non-GBM business teams and other parts of the Group’s risk management framework.
Be a Subject Matter Expert (SME) for conflicts of interest within the Global GBM RC team.
Deliver fair outcomes for our customers and ensure own conduct maintains the orderly and transparent operation of financial markets.
Conduct activities and exercise behaviours in line with the overall HSBC vision, Values and goals, and inspires and engages people to create an inclusive, high performing, customer-centred culture.
Lead and encourage constructive cross-country and cross-business teamwork by demonstrating collaboration and matrix management in action and challenging actions and behaviours that are not consistent with HSBC’s diversity policy and/or the best interests of the business and its customers.

Operational Effectiveness & Control

Input to the processes, infrastructure and resources needed to deliver agreed team plans and targets, identifying and implementing improvements and collaborating with colleagues to maximise end to end integration, effectiveness and efficiency.
Maintain a robust and efficient control environment across Regulatory Compliance to ensure good operational, financial and project management and compliance with HSBC policy and procedures, together with early identification and effective resolution or escalation of issues that arise.
Participate in the development, implementation and maintenance of GBM RC management information, analysis and reporting framework that supports and informs timely and effective business management and decision making at all levels.
Participate in the implementation and oversight of Regulatory Compliance policy and governance frameworks, procedures, practices and standards to ensure quality, effective risk management and regulatory compliance.
Drive consistent Best Practice globally for RC activities
Assisting with the review of the Conflicts of Interest Framework
Analysing information contained in the global conflict management. systems to identify potential legal, regulatory and commercial conflicts of interest.
Liaising with other legal, regulatory and business colleagues around the bank to establish whether conflicts issues arise, and providing advice in relation to preferred outcomes;
Applying the firm’s information barrier procedures including creating, amending and removing information barriers as required;
Assisting with the development of relevant management information to be used to highlight process and conflict risks.

Management of Risk

The jobholder will ensure the fair treatment of our customers is at the heart of everything we do, both personally and as an organisation.
This will be achieved by consistently displaying the behaviours that form part of the HSBC Values and culture and adhering to HSBC risk policies and procedures, including notification and escalation of any concerns and taking required action in relation to points raised by audit and/or external regulators.
The jobholder is responsible for managing and mitigating operational risks in their day to day operations. In executing these responsibilities, the Group has adopted risk management and internal control structure referred to as the ‘Three Lines of Defence’. The jobholder should ensure they understand their position within the Three Lines of Defence, and act accordingly in line with operational risk policy, escalating in a timely manner where they are unsure of actions required.

Observation of Internal Controls

The jobholder will adhere to, and be able to demonstrate adherence to, internal controls and will implement the Group compliance policy by adhering to all relevant processes/procedures.
The term ‘compliance’ embraces all relevant financial services laws, rules and codes with which the business has to comply. This will be achieved by adherence to all relevant procedures, keeping appropriate records and, where appropriate, by the timely implementation of internal and external audit points, including issues raised by external regulators.
The following statement is only for roles with managerial or specific Compliance responsibilities
The jobholder will implement measures to contain compliance risk across the business area. This will be achieved by liaising with Compliance department about business initiatives at the earliest opportunity. Also and when applicable, by ensuring adequate resources are in place and training is provided, fostering a compliance culture and optimising relations with regulators.

Qualifications

Experience of working in the global financial services industry is required.
Experienced with operating in a global regulatory environment.
Understanding of the purpose, value, culture and fundamentals of the Regulatory Compliance function.
Highly experienced in dealing with stakeholders across the three lines of defence.
Experience of interpreting and analysing a large volume of information and / or data and provide succinct summary for management.
Strong written communication skills demonstrated by a history of writing reports, policies and other such documentation.

Senior Manager, Compliance – Associate Conflicts of Interest

RAYMOND JAMES FINANCIAL

Job Summary:
Under general direction and with a high level of autonomy, uses extensive knowledge and skills obtained through education, experience, specialized training and/or certification in the securities industry compliance to administer and manage Associate Conflicts program. Leads major projects, programs or processes with significant business impact. Provides solutions to escalated problems or needs. End results are evaluated for achieving goals and objectives. Maintains extensive contact with internal customers and regulatory agencies to identify, research, analyze, and resolve complex issues.

Essential Duties and Responsibilities:

Establishes objectives and develops processes and procedures for Associate Conflicts of Interest program which includes Outside Business Activities, Political Contributions, Gifts and Entertainment, Mandatory Absence, and Outside Brokerage Account activities.
Directly manages associates and performs human resource functions including performance management
Manages program components including exception processing, monitoring of 1st and 2nd line activities, metrics, reporting, and program governance.
Establishes strategic, collaborative partnerships across Compliance, Supervision, Risk, Human Resources and other areas.
Coaches and mentors subordinates, identifies training needs, and recommends appropriate development programs, as needed.
Oversees compliance exception reporting processes and approves corrective actions.
Ensures effective coordination within assigned work group and with other work groups.
Identifies and recommends solutions to automate and streamline functions that improve the operational efficiency of compliance systems.
Serves as a compliance liaison on various committees and projects that represent the department’s interest(s).
Attends and delivers presentations at industry conferences.
Researches regulatory updates to identify linkages, report trends and apply findings.
Periodically reports on compliance and operational issues.
Assists in preparing the operational budgets for assigned functional area.
Balances conflicting resource and priority demands.
Performs other duties and responsibilities as assigned.

Knowledge, Skills, and Abilities:
Advanced Knowledge of:

Concepts, practices and procedures of securities industry and/or banking compliance.
Rules and regulations of: Securities Exchange Commission (SEC), Financial Industry Regulatory Authority (FINRA), state securities and banking regulatory agencies, Federal Deposit Insurance Corporation (FDIC), Office of the Comptroller of the Currency (OCC), Federal Financial Institutions Examination Council (FFIEC), Office of Thrift Supervision (OTS), and the Federal Reserve System.
Investment concepts, practices and procedures used in the securities industry.
Principles of banking, finance and securities industry operations.
Financial markets and products.

Advanced Skill in:

Administering regulatory notifications and filings.
Planning and scheduling work to meet regulatory organizational and regulatory requirements.
Identifying and applying appropriate compliance monitoring procedures and tests.
Preparing oral and/or written reports.
Investigating compliances issues and irregularities.
Making rule-based and analytical decisions.
Strong verbal and written communication.

Ability to:

Manage, coach and mentor others.
Partner with other functional areas to accomplish objectives.
Facilitate meetings ensuring that all viewpoints, ideas and problems are addressed.
Attend to detail while maintaining a big picture orientation.
Work under pressure on multiple tasks concurrently, and meet deadlines in a fast-paced work environment with frequent interruptions and changing priorities.
Use appropriate interpersonal styles and communicate effectively, both orally and writing, with all organizational levels.
Work independently as well as collaboratively within a team environment.
Establish and maintain effective working relationships at all levels of the organization.
Maintain confidentiality.
Maintain currency in laws, rules and regulations related to compliance in assigned functional area.
Interpret and apply policies and identify and recommend changes as appropriate.
Quantitatively and/or qualitatively process data.
Formulate and implement department strategies consistent with long-term company goals.

Educational/Previous Experience Requirements:

Bachelor’s Degree (B.A./B.S.) in a related discipline and a minimum of eight (8) years of experience in Compliance and/or the financial services industry.

~or~

Any equivalent combination of experience, education, and/or training approved by Human Resources.

Licenses/Certifications:

Appropriate series license(s) for assigned functional area preferred or the ability to obtain within an established timeframe. NOT REQUIRED
Additional licenses/certifications demonstrating the candidate’s knowledge/expertise in industry regulation and concepts preferred.

Conflicts Analyst

Clifford Chance LLP

Working with the international Clearance Center team, the Conflicts Analyst assists in obtaining information necessary for the Firm to determine whether or not it may accept new clients and matters under prevailing ethical rules, applicable law and internal policies.

KEY RESPONSIBILITIES:

Gather information from established databases and from attorneys involved in order to establish whether a conflict of interest exists
Assess whether new mandates (and/or changed circumstances in pending mandates) can be accepted in the context of conflicts, regulatory rules and internal policies
Perform research in public databases and in the Firm’s conflict management systems. Analyze findings and present results in a timely and organized fashion
Respond to questions regarding conflicts of interest and other engagement risk issues
Provide ad hoc reports on clients, including financial, business trends and marketing support
Establish information barriers
Assist with Lateral Hire conflict checks

REQUIREMENTS:

Four-year degree strongly preferred
Previous conflicts analysis experience useful but not essential
Proficiency in the use of databases desired
Ability to communicate clearly and accurately with all members of the Firm, both orally and in writing
Keen attention to detail essential
Ability to gather and analyze information and to use the results of that analysis to make effective decisions and find solutions to problems
Ability to adapt to changing priorities and work well under pressure
Ability to form and sustain positive working relationships with colleagues and internal clients
Must be independently legally authorized to work in the United States

FIRM SUMMARY:

Clifford Chance is one of the world’s leading law firms, helping clients achieve their goals by combining the highest global standards with local expertise. The firm has unrivalled scale and depth of legal resources across the three key markets of the Americas, Asia and Europe and focuses on the core areas of commercial activity: capital markets; corporate and M&A; finance and banking; real estate; tax; pensions and employment; litigation and dispute resolution.

Alongside world-class legal careers, Clifford Chance offers excellent opportunities in the support functions that underpin its business operations.

EQUAL OPPORTUNITIES:

It has been and continues to be the Firm’s policy to provide equal opportunity and equal terms and conditions of employment to all employees and applicants for employment without discrimination on the basis of race, religion, color, national origin, sex, age, marital status, sexual orientation, gender identity or expression, citizenship status, immigration status, pregnancy, disability, veteran status, genetic predisposition, or any other status protected by law.

Alternatives are available for individuals who are unable to use or access our online application system. For assistance, please contact Clifford Chance’s Human Resources Department at [email protected].

VP&S Conflict of Interest Analyst

Columbia University

Position Summary

Working closely with the Project Manager for Conflict of Interest, the Conflict of Interest (COI) Analyst will provide support in managing conflict of interest financial disclosures of faculty from the Vagelos College of Physicians and Surgeons. The COI Analyst will be responsible for evaluating disclosers and making initial determination of potential conflicts. The incumbent will also be responsible for developing and implementing tracking tools, produces reports, follows-up with outstanding issues; Reviewing disclosure forms and relevant correspondence, and categorizes potential conflicts; reviewing findings within a team-based context, including senior leadership; preparing and sending correspondences to administrators and faculty; organizing schedules and maintaining minutes for COI committee meetings; monitoring communications to the COI phone and e-mail address, and directs as appropriate.

Responsibilities

Track disclosures, produce reports, follow-up with outstanding issues 20%
Review disclosure forms and relevant correspondence, categorize potential conflicts 50%
Prepare and send correspondence to administrators and faculty 10%
Organize, schedule and maintain minutes for COI committee meetings 5%
Monitors communications to the COI phone and e-mail address, and directs as appropriate 5%
Review findings and discuss anomalies with team and leadership 10%

Minimum Qualifications

Requires a bachelor’s degree or equivalent in education and experience, plus three years of related experience.

Other Requirements

Demonstrated understanding of concepts related to conflict of interest (COI): transparency and professional independence from influence by business interests, and translation of University COI policies into compliance management.
Demonstrated working knowledge of Conflict of Interest processes, including tools for follow-up and reporting.
Proficiency with Excel and Access, including but not limited to formulas, and imports and exports from varying data sources and development of quantitative reports on a regularly scheduled basis. Experience managing large sets of data.
Demonstrated acute attention to detail, critical thinking and judgment, as evidenced by minimal errors in reviewing forms, correspondence and reports.
Ability to effectively communicate verbally and in writing.
Ability to effectively work in teams.
Proven ability to work on complex, time sensitive projects with limited direction, meeting critical deadlines.
Ability to establish and maintain credibility with peers, customers and senior leadership through effective written and oral communication.

Preferred Qualifications

Prior experience with conflict of interest, compliance, or related experience in an academic or medical setting.
Experience using RASCAL and reviewing CMS data.