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Senior Contract Administrator

GCC Technologies, founded in 1997 with headquarters in Oakland, Maryland, is a fast growing service-disabled Veteran owned Small Business and HUBZone company with an outstanding record of performance providing more effective and efficient acquisition, business process, administrative and security services to multiple federal agencies. GCC was recently ISO certified under ISO 9001:2015.

Job Description–Essential Functions: May be considered onsite lead.

Review modification requests for completeness and evaluate IAW the applicable contracts and the customer’s processes and procedures.
Assist with corresponding with contractors regarding mod requests (i.e. provide status updates, request supporting documentation, etc.).
Conduct market research.
Make suggestions on execution or rejection of mods to the Contracting Officer (CO).
Make appropriate updates to IT systems as needed for final execution.
Draft other required internal documentation for mods (e.g. Memorandums to the File) for Contracting Officer review and approval.
Update contract files with the mod documentation.
Research contract history in preparation for options.
Gather option compliance and sales data, assist contractors with instructions to complete option packages.
Ensure option documents are submitted timely.
Prepare draft recommendations for CO.
Draft approval documents and letters.
Prepare drafts and/or review key documents for any phase of the pre-award and administration process (i.e., subcontracting plans).
Track status of key deliverables or due dates.
Draft recommendations for review by the Contracting Officer.
Funding Logs. Develop and monitor funding logs for tasks, monitor contract burn rates and other key funding measures, and verifies availability of funds.
Funding Document Processing. Process funding documents in accordance with the Regional acceptance policy.
Contract Identification (ID) Numbers. Manage various contract ID number logs.
Invoice Processing. Coordinate with clients on the review/acceptance of invoices in accordance with the Regional policy.
Budgetary Reports. Assist in the preparation of financial and budgetary reports.
Incremental Funding. Assist in the preparation and processing of incremental funding documents.
Market Research. Conduct market research and prepare reports on current market conditions. And shall develop source list for acquisitions utilizing a multitude of contractual vehicles (e.g., Schedules, Government Wide Area Contracts (GWACs), IDIQ contract vehicles). Collect, gather, analyze, and report on current market conditions.
Acquisition Plan Initiation. Coordinate with applicable GSA officials and the Requiring Activity and initiate the preparation of Acquisition Plans.
Comparative Review and Analysis. Conduct comparative review and analysis of labor category descriptions and prepare reports of its recommendation of findings.
Assist with Scope Analysis. Assist with scope analysis and provide recommendations.
Technical Evaluation Plans (TEPs). Review TEPs submitted by the Requiring Activity for completeness and clarity, and provide a report on its findings.
Independent Government Cost Estimates (IGCEs). Review IGCEs to ensure completeness and clarity.
Task Order Closeout Assistance. Assist with management and documentation of task order closeouts.
Contract Monitoring. Monitor performance/delivery of services/commodities and report to the Government of any outstanding issues.
Programmatic/Financial Reporting. Prepare reports needed to gauge the Region’s progress against key programmatic, acquisition, and financial performance measures.
Statement of Work Preparation. Assist in the preparation of statements of work (SOW).
Funding Logs. Develop and monitor funding logs for tasks, monitor contract burn rates and other key funding measures, and verifies availability of funds.
Funding Document Processing. Process funding documents in accordance with the Regional acceptance policy.
Contract Identification (ID) Numbers. Manage various contract ID number logs.
Invoice Processing. Coordinate with clients on the review/acceptance of invoices in accordance with the Regional policy.
Budgetary Reports. Assist in the preparation of financial and budgetary reports.
Acquisition Compliance. Assist in identifying potential compliance problem areas and deficiencies and recommends strategies to facilitate compliance; critiques and provide substantive recommendations to improve compliance procedures. Assist in the development of lessons learned and recommend an action plan to improve the organization’s overall acquisition process.
Incremental Funding. Assist in the preparation and processing of incremental funding documents and modifications.
Recommend Contract Type. Assist in the determination and documentation of the most suitable contract type (Labor Hours, Time and Materials, etc.) to be utilized in the acquisition.
Familiarly and Ability to Interact with various Federal Agencies. Able to perform duties to include: the consistent preparation and delivery of exceptional documents, draft justifications for award, presentations, etc.
Miscellaneous Programmatic Support Activities. Assemble various paper and electronic files, organize electronic documents, and spreadsheets. Prepare various correspondences and spreadsheets. Assist in the preparation and update of various organizational memorandum, letters, spreadsheets, and briefing package. Assist in organizing various communications throughout the organization.

Job Description–Qualifications: (Minimum acceptable education & training, skills, and work experience):
*Bachelor’s degree required
10 years of experience
DAWIA and or FAC certification preferred

Sr. Assistant Contract Administrator

New York State Homes and Community Renewal

NYS Homes and Community Renewal (HCR) fosters the creation and preservation of high quality affordable housing, while working strategically to revitalize neighborhoods and communities throughout the Empire State. Under the leadership of Governor Andrew M. Cuomo and Commissioner RuthAnne Visnauskas, HCR is a vibrant, innovative agency that integrates and leverages New York State’s housing resources. We have offices in New York City, Albany, Buffalo and Syracuse, and employ a diverse workforce of professionals who are hard-working and committed to serving low and moderate income families. Our mission is far reaching, encompassing single and multifamily housing finance, home improvement, rent regulation, housing subsidies, and community development. We partner regularly with a variety of public and private stakeholders.

Achieving this mission requires a wide range of skills and backgrounds in public policy, administration, real estate, architecture, finance, law and many other areas of expertise. We seek to provide a workplace environment that is productive, flexible, accountable, ethical and caring. Our employees are empowered to make a difference where they live and work. We offer competitive pay and a comprehensive benefits package, including paid leave, health, dental, vision, retirement and family-friendly policies.

DUTIES

The Senior Assistant Contract Administrator will be responsible for assisting the Vice President of Contracts and Administration with all matters relating to the procurements and contracts of professional services including, but not limited to, management duties.

Draft Requests for Proposals (RFPs) and Requests for Bids, including developing high-level business requirements for RFPs and RFBs through independent research and by eliciting requirements from key stakeholders
Create evaluation/scoring sheets for RFPs and RFBs; tabulate scoring results
Effectively manage the entire procurement process from the initial request for the procurement through execution of contract award
Effectively manage communication, both orally and in writing, with agency staff and vendors, and other outside parties
Create and maintain accurate procurement record
Draft contracts and amendments, sole and single source justification memoranda, board material, etc.
Review and analyze procurement contract reports, including MWBE and SDVOB reports, etc.;
Troubleshoot assistance for problem resolutions relating to procurements, contracts and management of staff;
Assist with matters relating to minority and women owned business enterprises and service disabled veteran owned businesses;
Assist in updating policies, procedures, guidelines, best practices, etc.
Learn, understand and utilize the agencies’ databases (SAP, ProLink, SFS, etc.)
Learn, understand and follow the Agencies’ procurement and contract policies/procedures
Learn, understand and follow State procurement and contract statutes
Problem solve to resolve complex and difficult complaints and conflicts regarding contracts and reports
Thoroughly understand the different procurement vehicles and the associated processes
Perform analysis in detecting trends in procurement and contract matters
Perform general research;
Maintain procurement and contract databases
Management of Contract Staff
Assist in other procurement and contract matters in the Unit, as directed

QUALIFICATIONS:

Excellent organizational and demonstrated analytical skills.
Effective communication and documentation skills with the ability to communicate with all levels of the organization up to and including executives
Excellent writing skills
Excellent leadership skills, taking charge of each assigned project
Decision making and planning skills
Ability to utilize available resources to problem solve
Must be able to multi-task and prioritize workload.
Ability to establish effective working relationships with staff and outside parties.
Excellent word processing, Excel spreadsheet and other computer skills such as PowerPoint.
Ability to be discreet, precise and good facility in making distinctions.
Must be able to work under pressure.
Ability to generate worthwhile new ideas or techniques having practical applications.
Must be able to handle confidential information appropriately and to exercise care in safeguarding proprietary information.
Willingness to accept additional responsibility and to acquire additional expertise through training, experience and education.
Good attendance and punctuality.
Excellent people management, time management and stress management skills

Personal Attributes:

Intellectual curiosity – consistently trying new methods
Business acumen – willing to understand how the Agencies’ business operates and how talent drives it
Analytics and problem solving – uses logic and methods to solve difficult problems and with effective solutions
Comfortable with ambiguity – difference in policies/procedures among agencies. A positive attitude, flexibility and resilience facing multiple demands and shifting priorities.
Strong team leader and contributor, sharing ideas, knowledge and best practices
Influencing skills – ability to quickly establish credibility and effectively manage others through influence
Self-motivate, confident, and able to work effectively with little supervision; takes initiative, makes things happen, accepts accountability, and has a “can do” attitude
A strong value system, excellent judgment, unquestioned integrity
Ambitious, confident and professional

Education and Experience:

Bachelor’s degree preferred as well as relevant academic training or transferrable skills.
Master’s degree a plus.
Minimum of three years of related experience preferred.

Successful candidate must demonstrate ability to pay close attention to detail, have excellent oral and written communication skills and be able to effectively work independently, and with others.

Contract Manager

InVision

InVision is the digital product design platform used to make the world’s best customer experiences. We provide design tools and educational resources for teams to navigate every stage of the product design process, from ideation to development. Today, more than 5 million people use InVision to create a repeatable and streamlined design workflow; rapidly design and prototype products before writing code, and collaborate across their entire organization. That includes 100 percent of the Fortune 100, and organizations like Airbnb, Amazon, HBO, Netflix, Slack, Starbucks and Uber, who are now able to design better products, faster.

Our team is in search of a Contract Manager to help us change the way digital products are designed.

About the Team:
We are seeking a talented and commercially minded Contract Manager to join as the fifth member of our in-house legal team. This role will work closely with teams across the enterprise, in both the United States and EMEA. You will closely collaborate with cross-functional teams to both negotiate inbound and outbound agreements, ensure appropriate legal projects follow up, and support M&A activities and the build out of our company.

What you’ll do:

Negotiate terms and conditions of a variety of agreements including NDAs, Consulting Agreements, Master Services Agreements, and Vendor Agreements, with attorney input as needed
Provide input into our “deal desk” and interface with Sales, Sales Ops, People Ops, Finance and Legal regarding the negotiation of contracts
Maintain library of current template forms, negotiation playbook/negotiated provisions and other relevant information
Help coordinate our international corporate build out, including working with local counsel and internal teams on entity formation, contract review, option plans, etc for compliance with local law Help with corporate acquisitions, including performing due diligence, legal filings and obtaining required approvals/signatures
General corporate support, such as maintaining corporate records, making governmental filings and managing ongoing corporate compliance
Assist in development and management of legal process and management functions (Trello and Contract Management platform)
Manage legal requests and ensure that the team is following upon issues in a timely manner

What you’ll bring:

Bachelor’s degree and 7+ years of relevant experience working in the technology transactions/law department at a SaaS/software company
Excellent drafting, negotiating and analytical skills – including experience negotiating independently
Ability to manage processes and drive projects to completion
Ability to spot and analyze legal issues as they arise in negotiations
Ability to demonstrate sound judgment even in ambiguous situations
Ability to work independently while being able to contribute successfully to cross-functional team
Ability to manage multiple projects at once, follow through and meet deadlines

About InVision:
InVision offers an incredibly unique work environment. The company employs a diverse team all over the world. Each InVision team member is given the freedom and tools to do their best work from wherever they choose.