Elections Manager

City of Kalamazoo, MI

The Election Manager, plans and conducts all functions associated with the operations of the Election Division of the City Clerk’s Office in collaboration with the Deputy City Clerk, including: oversight of responsibilities within a satellite clerk’s office, coaching and supervising of staff in the satellite office, creation and enforcement of policies, procedures, and enforcing state and federal laws; creation of strategic plans for election operations, coordination of election functions with local and state officials, manage election equipment and supplies. Assists other City Clerk Divisions as needed.

Examples of Duties

A qualified individual with a disability must be able to perform the essential functions of the position with or without reasonable accommodation.

Organizes and supervises satellite Clerk’s Office operations, including: facility management and logistics, procurement of equipment and supplies, supervising employees and temporary staff, coordinating schedules, assigning and reviewing work, performance evaluation, and training
Voter registration
Data collection and data entry
Absentee Ballot processing
Election Inspector Training
Customer service
Voter outreach
Election coordination
Voter education
Communications and documentation
Records requests
Collaborates with Deputy City Clerk to create strategic plans, manage budget, problem solve, and achieve established goals of the Elections Division
Works independently, with minimal supervision with the knowledge and understanding when situations should be advanced to a higher level of authority
Conducts Logic and Accuracy Testing
Oversees and conducts the packing of election supplies and equipment
Maintains voting equipment; utilizes asset management tools to keep records on equipment use and maintenance
Manages and assists with procedural audits and Risk Limiting Audits
Coordinates and assists with the conduct of local, State, and Federal elections
Administers state and federal election laws and rules
Performs the tasks related to the requirements of the Uniformed and Overseas Citizen Absentee Voting Act and Military and Overseas Voter Empowerment Act
Oversees quality assurance measures to ensure processes and procedures are tested to evaluate for potential improvement and accuracy. Manages and implements continuous improvement initiatives
Supports teamwork and an inclusive atmosphere to provide a successful voting experience to the public
Tracks and is mindful of pending legislative and election administration changes
Participates in relevant working groups/committees for the Elections Division as needed
Performs other duties as assigned
Will assist Deputy Clerk as required. Will provided support across Divisions as business needs arise. Cross -train as needed to support City Clerk’s Office operations

Essential Qualifications

Minimum of four (4) years of election administration experience including administration of a presidential election
Bachelor’s Degree in Public Administration, Political Science, Business Administration, or a related field.
Michigan Department of State Election Officials Accreditation, or the ability to obtain within one year of hire
Michigan Department of State Train the Trainer Accreditation, or the ability to obtain within one year of hire
Michigan Certified Municipal Clerk designation, or ability to attain and complete
Strong organization and multi-tasking skills
Demonstrated experience with Microsoft Office applications
Michigan Qualified Voter Complete User trained and certified
Expertise in Michigan Qualified Voter file processes
Ability to establish, maintain, and foster positive and harmonious working relationships
Ability to work effectively both independently and in a team environment and utilize initiative to direct own and others’ activities
Ability to manage multiple activities concurrently, allocating time to each according to prioritization
Ability to communicate effectively in both oral and written form, as well as fluently speak, read, and write English
Excellent phone skills
Ability to create, evaluate, and improve business processes
Excellent analytical, reasoning, and troubleshooting skills
Effectively lead teams in a changing environment

Assistant Elections Manager

City of Alexandria, VA

Overview
The City of Alexandria is looking for an Assistant Elections Manager to support election operations and election officer staffing within the City. The Assistant Elections Manager’s primary responsibility is to manage elections officer recruitment, placement and training, and help coordinate election day preparation. Responsibilities also include assisting with the management of voting equipment, polling place activities, and the daily operations of absentee voting. The work is performed under the general direction of the Elections Manager.

The Opportunity

Manages the staffing of election officers, including verifying their eligibility to serve, ensuring that all have signed oaths, arranging training, maintaining records and scheduling election officer assignments;
Maintains communications with election officers regarding department-wide information, including writing content for and distributing the election officer newsletter;
Helps coordinate polling place activities, ensuring that all appropriate signage is posted, that each location has appropriate supplies and parking, and that all locations are accessible and appropriately staffed;
Assists with the preparation of voting equipment prior to each election which includes programming equipment, testing equipment, ensuring the secure storage of equipment, and delivering equipment to/from polling places;
Assists with the daily operations of absentee ballot processing, including verifying voter eligibility and assisting voters in casting absentee ballots; and
Performs other duties as required.

The Ideal Candidate
To qualify for this position, all candidates must be registered voters in Virginia; possess at least an Associate’s degree; at least three (3) years of experience in customer service; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities for the position.

To be considered as an ideal candidate, one must also possess a bachelor’s degree and at least one (1) year of experience administering an election process or similar activity with complex laws, rules and regulations; experience managing time sensitive projects that require a high degree of accuracy; knowledge of voting technology, software and equipment; and the ability to communicate clearly and effectively, both verbally and in writing.

About the Department
The Office of Voter Registration and Elections is responsible for conducting accurate, fair and transparent elections in Alexandria in accordance with the Constitution and laws of the United States and the Commonwealth of Virginia, and providing Alexandria voters the opportunity to participate in the electoral process. This includes maintaining an accurate list of registered voters, offering convenient absentee voting opportunities, recruiting and training election officers, preparing ballots and voting equipment, managing polling places, and certifying all election results within the City. The office also verifies candidate nominating petitions and ensures that candidates for local office file on-time campaign finance reports and provide full disclosure of the campaign’s financial activities to the public.

DEPUTY ELECTIONS ADMINISTRATOR

Dallas County, TX

Provides strategic leadership by assisting the Elections Administrator in planning, implementing, directing and evaluating the department’s activities in the administration of federal, state, and local elections conducted by Dallas County. Oversees department in the absence of the Elections Administrator.

Detailed Description

Assists with the direction and oversight of absentee mail voting, early voting, and election day voting for 1.1 million registered voters; ensures the voter registration rolls are accurate and complete; and assists in the oversight of the campaign finance files for candidates and office holders. Coordinates with the County IT Department in managing the department’s purchased software solutions and developing internal software solutions; coordinates employee usage of software. Negotiates, drafts, finalizes and manages comprehensive election contracts with the Elections Administrator; ensures compliance of contracts for thirty (30) contracted elections per year; and presents briefings and orders for Commissioners Court, the Election Board and the Citizen Election Advisory Committee. Assists the Elections Administrator in managing the budget, monitoring purchases and developing strategic, operational, and budgetary plans. Manages daily activities of staff; reviews and approves delegated personnel functions with the Elections Administrator regarding hiring, evaluating, disciplining, training and terminating of early voting election judges and staff, the utilization of equipment, and the reporting of counted ballots and election results; provides direction and guidance to supervisory staff on personnel issues. Monitors, reviews and analyzes statutes, regulations, and election legislation to determine impact on election operations and to ensure compliance. Performs all functions of the Elections Administrator in his or her absence. Interacts with judiciary, department heads, elected officials, other County staff and the general public to resolve problems, provide information and communicate ideas. Performs other duties as assigned.

Job Requirements

Education and experience equivalent to a Bachelor’s degree from an accredited college or university in Business Administration, Liberal Arts, Social Sciences or in a job related field of study. Seven (7) years of professional work related experience, to include five (5) years of experience in a supervisory or management capacity. Ability to effectively communicate both verbally and in writing, and establish and maintain effective working relationships with employees, departments and the general public. Restrictions exist on the ability to be a candidate for a public office or an office of a political party, hold a public office, or hold an office of or position in a political party. Special rules apply to political contributions. Standard office environment.

Additional Details

An extensive pre-employment background investigation will be conducted on all applicants who have been offered a position with Dallas County. The hiring process involves successful completion of each step. The steps include: Criminal History Review, Traffic Violations Record, Review of Personal History Statement and Documents, Physical Examination, and Background Investigation. Dallas County is an Equal Employment Opportunity Employer. AmeriCorps, Peace Corps, National Service Alumni volunteers, and persons with a criminal background are encouraged to apply.

CHIEF ELECTIONS CLERK

Floyd County & City of Rome, GA

JOB SUMMARY:
The purpose of this position is to manage the Office of the Board of Elections to include all registration activities, election activities, and general office administration.

ESSENTIAL FUNCTIONS:

Manages all aspects of elections including hiring and training of poll workers, securing and staffing precincts.
Conducts login and accuracy testing on all voting equipment.
Directs voter registration activities, ballot preparation, election day activities, absentee voting, and election reporting.
Maintains various records to include voter registration cards, voter lists, budget documents, etc.; verifies accuracy of entered data and makes corrections; conducts records maintenance activities in compliance with guidelines governing record retention.
Ensures departmental compliance with Georgia election laws and all other applicable codes, laws, rules, regulations, standards, policies, and procedures; initiates actions necessary to address and correct deviations or violations.
Develops protocols for assessing and evaluating elections processes.
Addresses operational complaints, concerns, and irregularities.
Forecasts, proposes, and manages the office budget.
Manages office staff to include performance reviews, corrective actions, and related employee relations activities.
Maintains the Board of Elections website ensuring that the information is correct and current.
Prepares and submits all forms and reports.
Maintains a comprehensive, current knowledge of applicable laws and regulations.