Here are sample job postings for Emergency Management & Preparedness roles:

Director, Emergency Management

Tulane University

This position will lead the Tulane Office of Emergency Management and work directly with academic and administrative leaders and designated personnel to develop OEM departmental short and long-range objectives. The Director will be responsible for developing and administering the departmental budget. Working with partner departments he/she will design and oversee implementation, management, monitoring, and continually improve campus-wide and departmental emergency preparedness, to improve the University’s ability to recognize and respond to emergencies and effectively manage incidents. The position will oversee development and implementation of emergency/disaster drills as appropriate, negotiate memorandum of understandings with local agencies, such as the City of New Orleans Office of Emergency Preparedness, to provide emergency support for students, faculty and staff, and coordinate purchase of critical supplies and equipment. The position will lead when necessary and coordinate University emergency response programs internally and with external first responders. The position will also promote throughout the University a culture that both enables effective response to an emergency and helps prevent them through an open exchange about potential hazards. Position will require frequent travel between campuses, New Orleans, surrounding parishes and out of state when necessary. The position will require that the Director stay on campus during an emergency.

Required Knowledge, Skills, and Abilities

• Proven ability to recruit and develop effective professional personnel who can participate in the operation of the emergency preparedness and response program.
• Ability to make decisions that affect the safety and wellbeing of others, during routine work periods and prior to, after and during critical incidents.
• Superior ability to complete projects from conception through execution.
• Leadership and decision-making skills to set priorities for decision making before, during and after a disaster incident.
• Ability to work under pressure – exercising good judgment independently, and as part of a team.
• Ability to recognize and adapt to changing conditions with a strong tolerance for ambiguity.
• Ability to interact with a wide range of individuals is very important.
• Experience in the direct supervision of technical professionals and providing technical and business impact review of emergency response work products and recommendations.
• Demonstrated, through previous work experience, effective leadership of safety and emergency preparedness planning programs.
• Demonstrated experience with leading a team and fostering cooperation and collaboration of peers and subordinates.
• Ability to work with senior leadership assuring they are apprised of situations to avoid surprises.
• Influence and participate in the institutional disaster planning and safety training program.
• Public speaking and proficient technical writing skills are critical.
• Experience with word-processing, spreadsheet, database and presentation software also required.
• Must be physically able to wear personal protective equipment and lift and move equipment while wearing self-contained breathing apparatus and fully encapsulating suits.

Required Education and/or Experience

• Bachelor of Science degree in a related Environmental Health & Safety, Science, Engineering or Emergency Preparedness field with a minimum of 5 years of applicable experience in emergency preparedness, disaster planning, and hands-on response to disaster and emergencies.
• Must have a valid and unrestricted (not including corrective lens needs) U.S. Drivers License and must meet the Tulane University Motor Vehicle Policy criteria to become an authorized driver

Preferred Qualifications

• Master of Science degree in disaster planning, biosecurity, emergency preparedness, business or related field desired.
• 5-7 years of applicable experience in emergency preparedness, disaster planning and responding to disaster and emergencies.
• Possess certification as a Louisiana Emergency Manager (LEM) and/or Certified Emergency Manager (CEM) or obtain such certification within 2 years.

ASSISTANT DIRECTOR, EMERGENCY MANAGEMENT PROGRAM

Community Health Care Association of New York State 

Organization Overview:

The mission of the Community Health Care Association of New York State (CHCANYS) is to champion community-centered primary care in New York State through leadership, advocacy, and support of Community Health Centers. To do this, CHCANYS serves as the voice of community health centers, working to ensure that every New York State community has primary care that encompasses all aspects of each patient’s health and well-being. CHCANYS is a dynamic, team-oriented, 501(c)(3) non-profit organization, and as New York State’s Primary Care Association (PCA), advocates on behalf of and provides technical assistance to community health centers (CHCs health centers) throughout New York State. New York’s nearly 800 FQHCs sites provide comprehensive, community-based primary and preventative care services to 2.2 million New Yorkers annually, regardless of insurance status or ability to pay. CHCANYS is nationally recognized for its programs in health policy, performance improvement, health information technology, health system planning, and training and technical assistance (T/TA).

Position Summary:

The Assistant Director, Emergency Management will manage CHCANYS’ Emergency Management Program (EMP), focusing on planning, training and exercise initiatives/projects while fostering collaboration and coordination within and across other CHCANYS’ initiatives. The Assistant Director will design, develop and implement select training resources and tools to ensure CHCANYS is proactively addressing CHC needs and completing grant deliverables as required. This position will maintain and develop relationships with key stakeholders, including external partners and health center leadership/staff. The Assistant Director must be self-motivated, be able to manage multiple projects simultaneously and enjoy working in a collaborative/team environment. The individual in this role will work with a diverse group of people and may be required to travel statewide.

Responsibilities:

• Lead program development, delivery and evaluation activities of the EMP in accordance with the overall CHCANYS Strategic Plan and in coordination with the Health Center Support (HCS) team and external partners:

• In coordination with CHCANYS team members, define and develop work plans and deliverables for proposals to HRSA, City, State and privately funded projects to support relevant EM T/TA activities;

• Manage the development and implementation of EMP training and T/TA offerings;

• Deliver relevant T/TA according to EM contracts and individual health center requests both in person and virtually;

• Convene and work with defined project partners;

• Develop, facilitate and/or promote ongoing educational and training opportunities for CHCs (e.g. webinars, on-site training sessions, group learning etc.);

• Recruit sites to participate in emergency management activities;

• Manage the collection, analysis and write-up of required project deliverable evaluation(s);

• Maintain key organizational relationships and communication with external stakeholders and program partners;

• Represent EMP and present on behalf of CHCANYS at meetings with various partners, including, but not limited to, NYS Department of Health, NYC Department of Health and Mental Hygiene, and other agencies and stakeholders to further HCS department goals; and

• Supervise and manage CHCANYS’ Project Manager(s), ensuring staff is informed and properly trained to fulfil their roles while monitoring workloads and output, and providing other support, as needed.

Lead project and contract activities:

• Develop, refine, and maintain detailed project plans for each EMP contract. As needed, provide status reports to Program Director, HCS team and/or funders;

• Assist in procuring all required project documentation for executing EMP contracts;

• Monitor workloads and output of EM project team members;

• Ensure project deliverables and deadlines meet contract requirements;

• Assist in developing and manage EMP contract budgets, monitor expenses, prepare vouchers and work with CHCANYS’ finance team on the overall management of the EMP finances and contracts; and

• Prepare final reports on overall project and deliverables.

Serve as Response Coordinator with local, state, and federal response agencies:

• Coordinate with other CHCANYS staff and/or partners to staff CHCANYS’ seat at the Emergency Support Function-8 (ESF-8) desk in the NYC Emergency Operations Center (EOC) as required;

• Act as EM contact for CHCANYS by relaying emergency information to staff and coordinating emergency operations, as needed;

• Maintain and operate CHCANYS’ situational awareness platform;

• In collaboration with Program Director and HCS Team, participate in CHCANYS’ overall EM planning efforts and response to emergencies & disasters.

• Develop and maintain key organizational relationships with external stakeholders and program partners;

• Attend conferences, trainings, exercises and other meetings with program partners and other agencies at the discretion of CHCANYS Senior Management;
• Assist with managing EMP online content and relevant social media accounts; and

• Conduct other duties as assigned to fulfill CHCANYS’ mission.

Requirements:

• Master’s degree in Emergency Management, Healthcare Administration, Business or Public Administration, Public Health (or a related field)

• At least five years professional experience in related field, including solid project/program management background

• Proficiency in reviewing and writing guidance and planning documents

• Excellent research, analytical and communication skills

• Excellent oral, written and presentation skills

• Ability to multi-task, organize, prioritize, and manage a heavy workload

• High degree of independence, flexibility, initiative, and commitment

• Ability to organize and coordinate various activities

• Ability to work as a team member and effectively with diverse populations

• Knowledge of primary health care delivery system

• Experience managing government and foundation grants and contracts

• Commitment to community health care

• Proficient computer skills: Office 365 Suite, CRM, webinar platforms, website management, social media, project management software etc.

• Valid NYS Driver’s License

• Must be willing to travel as required

Experience:

• Emergency Management, Healthcare Admin,or related field: 5 years (Required)

Education:

• Master’s (Required)

Senior Specialist, Emergency Preparedness

Planned Parenthood 

Planned Parenthood Federation of America (PPFA) is the national umbrella organization for the nation’s leading network of women’s health care providers, educators, and advocates, serving women, men, teens and families. Planned Parenthood Action Fund is the advocacy and political arm of PPFA. For over 100 years, Planned Parenthood has done more than any other organization in the United States to improve women’s health and safety, prevent unintended pregnancies, and advance the right and ability of individuals and families to make informed and responsible health care decisions.

Planned Parenthood Federation of America (PPFA) seeks an Emergency Preparedness Senor Specialist reporting to the National Director of Emergency Preparedness & Response. The Senior Specialist will play a critical role in building preparedness plans and trainings for PPFA, and coordinating specific projects for contingency planning efforts related to the Future of Abortion Access. This work will help position PPFA to more nimbly respond to a range of crises. It will include improving the standard Incident Command System (ICS) for PPFA, enhancing protocols for recurring incidents, and compiling national best practices into plans for use nationally, including for incidents like hurricanes and earthquakes.

DUTIES AND RESPONSIBILITES

• Support Future of Abortion Access contingency planning working with many internal and external stakeholders to address current abortion deserts and ensure abortion access in light of recent legislative threats.
• Coordinate planning around specific sub-areas around the Future of Abortion Access using emergency management planning best practices.
• Coordinate the ongoing development of the Incident Command System (ICS) for the Planned Parenthood National Office, which reflects its key functions in emergencies and is used to respond to emergencies across hazard types.
• Support the enhancement of a structured emergency preparedness training and exercise program that supports Planned Parenthood staff at the National Office and around the country.
• Compile best practices from around the country to create a suite of emergency preparedness tools useful to Planned Parenthood affiliates and develop training based on those tools.
• Work with partners throughout the Federation, conduct a Hazard Vulnerability Analysis (HVA) to assess and prioritize most likely future threats.
• Work with key stakeholders to develop protocols for the most commonly occurring crises.
• Review and evaluate existing programs, services, policies and procedures; make recommendations when necessary to facilitate improved outcomes.
• Assess status of Continuity of Operations planning across the Federation and propose and implement recommendations to strengthen what currently exists, leading to the building out of a full Continuity of Operations plan for the National Office.
• Remain current on emergency management preparedness methods and best practices, including industry, federal, regional, and local regulations, standards, and guidance
• Author protocols, conference presentations/abstracts, and publications, as needed.

REQUIREMENTS / TECHNICAL EXPERTISE

• Master’s degree from an accredited college in emergency management, public health, disaster management, emergency preparedness/administration, public administration,or a related field or equivalent experience.
• At least two years of satisfactory full-time professional experience in one or a combination of the following area(s): emergency preparedness planning/management, emergency medical services, fire or public safety, law enforcement, homeland security, public health, mental health, environmental/occupational health and safety or a related specialized area.
• Strong interpersonal, communication, and project management skills required.
• Must have demonstrated capability in developing a collaborative approach to program development, establishing policies and procedures in a multi-stakeholder environment.

PERSONAL QUALITIES / OTHER ATTRIBUTES

• Ability to manage multiple simultaneous projects in a highly-matrixed environment.
• Seasoned collaborator—able to work effectively across multiple divisions internally, soliciting feedback and input from significant stakeholder groups nationally
• Embody PPFA’s organization tagline — ‘Care. No matter what.’ as it applies to how we work with our patients, our affiliates, and our co-workers.
• Unflappable with excellent interpersonal skills, building strong and effective partnerships with both internal and external stakeholders.
• Exceptional customer service skills.
• Strong communications skills – both verbal and written.
• Exceptional attention to detail while able to multi-task.

Emergency Management Planning Coordinator

New York City NYC HOUSING AUTHORITY

The New York City Housing Authority (NYCHA) is the largest public housing authority in the nation. NYCHA is home to approximately 4.4% of New York City’s population; it provides housing for more than 564,000 low income New Yorkers through its public housing and Section 8 leased housing programs. NYCHA is comprised of 316 developments across the five boroughs of the City, consisting of approximately 173,750 apartments in more than 2,300 buildings.

The New York City Housing Authority Office of Emergency Management (NYCHA OEM), reporting to the Vice President of Public Safety, is charged with creating the framework within which communities reduce vulnerability to hazards and cope with disasters. NYCHA OEM seeks to promote safer, less vulnerable NYCHA communities with the capacity to cope with hazards and disasters by building resilience in its residents, staff, internal processes, commercial partners and other stakeholders to better withstand disruptive events. NYCHA OEM is also increasing the Authority’s capability to respond to and rapidly recover from these events, allowing residents to get back into safe, clean and connected housing more rapidly after an event.

Reporting to the Deputy Director/Director of the Office of Emergency Management, the daily responsibilities as an Emergency Management

Planning Coordinator include, but are not limited to the following:

1. Create and maintain templates, protocols, procedures and/or emergency plan for NYCHA’s emergency management plans.
2. Serve as Project manager for the creation of a Comprehensive Emergency Management Plan.
3. Provide planning assistance for the Test, Training and Exercise Plan.
4. Work with NYCHA OEM Training and Exercises Coordinator to ensure plans are exercised regularly.
5. Coordinate with NYCHA units to effectively update and maintain COOP plans.
6. Create Situational Awareness reports and Incident Action Plans for emergency activations.
7. Assist with creating After-Action reports and Improvement Plans.
8. Draft project-related documents including schedules, project plans, presentations, meeting agenda, minutes, status reports, administrative duties, monitor and track emergency messages and notifications, etc.
9. Work cooperatively with other departments, city agencies, elected officials, and residents of NYCHA.
10. Utilize GIS technology to analyze hazards and perform risk assessments.
11. Support emergency management functions such as resident preparedness, public information and program administration.
12. Assist with inter-department and inter-agency planning for large scaled incidents/events and the documentation/evaluation of the handling of major emergencies.
13. Fulfill duties and assignments within an activated NYCHA Emergency Operations Center.
14. Support emergency response efforts coordinated by NYCHA OEM.

NOTE: The selected candidate will be required to work non-business hours including weekends and holidays during emergency activation and participate in drills, exercises, presentations and community events.

Minimum Qual Requirements

1. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U. S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA) and four years of satisfactory, full-time community liaison, community organization or community relations experience, at least two years of which must have been in a broad administrative or policy-making capacity with responsibility for planning, organizing, coordinating, developing, evaluating and/or administering a large community service program or activity; or
2. A four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization and eight years of satisfactory, full-time experience as described in “1” above, at least two years of which must have been in a broad administrative or policy-making capacity with responsibilities as described in “1” above; or
3. Education and/or experience equivalent to “1” or “2” above. Undergraduate education above the high school level may be substituted for the community liaison, community organization or community relations experience, but not for the two years of broad administrative or policy-making experience described in “1” above, at the rate of 30 semester credits from an accredited college or university (as described above) for each year of experience, up to a maximum of 4 years. Graduate education beyond the baccalaureate degree may be substituted for the community liaison, community organization or community relations experience, but not for the two years of broad administrative or policy-making experience described in “1” above, on the basis of 30 graduate credits from an accredited college or university (as described above) for each year of experience, up to a maximum of 2 years. However, all candidates must possess a four-year high school diploma or its educational
equivalent approved by a State’s Department of Education or a recognized accrediting organization and two years of full-time experience in a broad administrative or policy-making capacity with responsibilities as described in “1” above.

Preferred Skills

1. A baccalaureate degree in Public Administration, Public Health, Emergency Management or a related field from an accredited college and two years of experience in community work or community centered activities.
2. Proficient with Microsoft office applications (Word, Excel, Access, Project, Power Point).
3. Demonstrated work experience in the creation and maintenance of policy, procedural and/or emergency plans.
4. Excellent verbal and written communication skills.
5. Excellent conceptual, organizational, and analytical skills.
6. Works well within a team structure.
7. Proficiency in a language in addition to English (preferably Spanish, Chinese, or Russian).
8. Practical experience in a planning, response or recovery role of a large-scale real-life disaster or planned event.
9. Demonstrated knowledge of New York City’s emergency management landscape (CIMS).
10. Ability to work in a high-pressure environment and under stringent deadlines.
11. Ability to manage multiple assignments and handle sensitive information.
12. Familiarization with GIS Mapping.
13. Centralized management and/or communication systems and radio communication.
14. Executive briefings, presentations, public speaking, and/or community relation engagements.
15. Grant writing.
16. Worked within a local, state, government or social institution.
17. Worked in a Public Housing Authority.
18. Business Continuity Planning.
19. Possession of a valid NYS driver’s license.
20. Completion of ICS or CIMS 100, 200, 700 and 800 training.